Notion
A simple, minimalistic workspace. A productivity tool that will alter your working style.
Task management and collaboration integrations connect Webflow projects to organizational workflows through platforms like Notion, ClickUp, Asana, Monday.com, and Airtable. These integrations synchronize website content with project tracking, content calendars, approval workflows, and team collaboration—bridging the gap between design, content, and operations.
Effective task management integration means content teams can manage publishing calendars in their preferred tool while automatically syncing to Webflow CMS, developers can track site issues alongside other project work, and stakeholders can review and approve content without accessing Webflow directly. This reduces friction, improves team coordination, and ensures website updates align with broader organizational processes.
For agencies managing multiple client sites, task management integration provides crucial project oversight. For content teams, it enables familiar workflows regardless of publishing platform. For operations teams, it connects website activities to overall business processes. While Webflow's native collaboration features work well for small teams, organizations with established workflows benefit enormously from integrating Webflow into existing task management infrastructure—reducing tool-switching and keeping everyone synchronized.
1) Discovery and planning, 2) Create styleguide first, 3) Build page structure, 4) Add content and CMS, 5) Implement interactions, 6) Optimize performance, 7) Test thoroughly, 8) Client review, 9) Revisions, 10) Launch prep, 11) Deploy and monitor. Document and refine your process over time.
Track actual time on past projects to build estimation data, break projects into specific tasks, add 20-30% buffer for revisions/unknowns, account for client feedback cycles, consider complexity (animations, CMS, integrations), and be transparent about assumptions in estimates.
Even simple projects benefit from basic task tracking to prevent missed details, maintain professionalism, and demonstrate progress to clients. A simple Notion doc or Trello board takes minutes to set up but prevents hours of confusion and forgotten requirements.
Use Webflow's team features for multi-user access, establish naming conventions (Client First), create shared styleguides, communicate via comments, use workspace permissions appropriately, maintain documentation, hold regular design reviews, and leverage staging environments for safe testing.
Notion (flexible documentation), Asana (task tracking), ClickUp (comprehensive features), Trello (visual boards), Monday.com (team collaboration), Airtable (database approach), or simple tools like Todoist. Choose based on team size, complexity, and existing workflow preferences.
Use project management tools (Notion, Asana, ClickUp), create clear milestones, maintain design systems for consistency, document decisions, communicate proactively with clients, use version control (Webflow backup), establish review processes, and build reusable components to speed up development.
